Bug 39949

Summary: Control of authorities subjects VS authors
Product: Koha Reporter: Félix Jutras <Felix.Jutras>
Component: CatalogingAssignee: Bugs List <koha-bugs>
Status: NEW --- QA Contact: Testopia <testopia>
Severity: enhancement    
Priority: P5 - low CC: m.de.rooy
Version: 24.05   
Hardware: All   
OS: All   
GIT URL: Change sponsored?: ---
Patch complexity: --- Documentation contact:
Documentation submission: Text to go in the release notes:
Version(s) released in:
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Description Félix Jutras 2025-05-20 20:10:30 UTC
In our governemental organism we catalog archives taht are mainly text documents. We are doing control of the authorities. This includes subject in the zones 600's and authors in the zones 100 and 700. For our needs it would be importent to make strict control on the subject authorities. But we dont want authorities for authors. To put no control on the authors. But Koha let us put strict control on authorities no matter taht is subject or authors. For our need and probably others around the world i think it would be a good idea to make a separation on the autority control on subject and authors for the next update that will be the 25.11 in next November. So We can put strict control on the subjec authorities in the 600's zones and no control on the authors in 100 and 700.

I would like to have a follow-up on this subject. It can be done in the following email.

Felix.Jutras@curateur.gouv.qc.ca
Comment 1 Katrin Fischer 2025-05-21 09:06:00 UTC
Have you tried re-configuring your frameworks and removing the Thesaurus for the fields you don't want authority control for?
Comment 2 Félix Jutras 2025-05-21 15:05:52 UTC
(In reply to Katrin Fischer from comment #1)
> Have you tried re-configuring your frameworks and removing the Thesaurus for
> the fields you don't want authority control for?

The problem is not related to thesaurus. Its about linkage and control of authorities. I dont want any links for authors and I want for subjects. For that i need to put strict control of authorities so it will oblagtory to take a subjecs from the authority thesaurus associated. If I put such a control i will have to put thesaurus on authors whi I don't want. And I dont any control for the authors. So that why I think there should be a separation between authorities for subjec and for authors.
Comment 3 Katrin Fischer 2025-05-21 15:14:54 UTC
The thesaurus linked to a field in bibliographic tells Koha that the field is authority controlled.

I am suggesting to change the configuration for the fields (100, 110, 111, 700, 710, 711) you don't want to use authorities with. The label for the setting you need to change is "Thesaurus". It contains the authority type it's linked to. If you remove that, the fields will be just clear text like other fields.
Comment 4 Félix Jutras 2025-05-21 15:24:50 UTC
(In reply to Katrin Fischer from comment #3)
> The thesaurus linked to a field in bibliographic tells Koha that the field
> is authority controlled.
> 
> I am suggesting to change the configuration for the fields (100, 110, 111,
> 700, 710, 711) you don't want to use authorities with. The label for the
> setting you need to change is "Thesaurus". It contains the authority type
> it's linked to. If you remove that, the fields will be just clear text like
> other fields.

Putting more control over usage of Authorities dosenthave realationship with thesaurus. Theres 3 levels of control the first is no control, the second is light control that will block $9 with thesaurus and the third is stric that will block all the zone with thesaurus. But without a thesaurus it will still apply a link with the authorities and create one. So i still have an authority created. And i dont want any authoirities to be created for authors. But i want the possibility of creating a authority directly for subjects and evantually pass to strict control. For taht i need to change parameters but those parameters apply on subjects and authors which I dont want. So that why i'm suggesting that there's a division, in the paramerters of authorities control, between authors and subject.
Comment 5 Félix Jutras 2025-05-21 15:27:43 UTC
(In reply to Katrin Fischer from comment #3)
> The thesaurus linked to a field in bibliographic tells Koha that the field
> is authority controlled.
> 
> I am suggesting to change the configuration for the fields (100, 110, 111,
> 700, 710, 711) you don't want to use authorities with. The label for the
> setting you need to change is "Thesaurus". It contains the authority type
> it's linked to. If you remove that, the fields will be just clear text like
> other fields.

So what i want is linkage for subjects but not for authors. But according to how the parameters are done its eighter you have linkage for both or none.
Comment 6 Katrin Fischer 2025-05-21 15:33:53 UTC
(In reply to Félix Jutras from comment #5)
> (In reply to Katrin Fischer from comment #3)
> > The thesaurus linked to a field in bibliographic tells Koha that the field
> > is authority controlled.
> > 
> > I am suggesting to change the configuration for the fields (100, 110, 111,
> > 700, 710, 711) you don't want to use authorities with. The label for the
> > setting you need to change is "Thesaurus". It contains the authority type
> > it's linked to. If you remove that, the fields will be just clear text like
> > other fields.
> 
> So what i want is linkage for subjects but not for authors. But according to
> how the parameters are done its eighter you have linkage for both or none.

I don't think that is true. For example it's common in other countries to use authorities for series. In Germany we don't have that concept. And we just remove the setting in the frameworks for the fields involved.

The fields I listed are for authors etc. not subjects. Have you at least tried to change the configuration for those as I suggested?

You can see the setting I mean on the screenshot here:
https://koha-community.org/manual/latest/en/html/administration.html#editing-a-marc-subfield

"Thesaurus: means that the value is linked to the authority catalog of the selected category. Authority categories are managed in the Authority types section." 

I am suggesting to remove the link for those you don't want authorities for.
Comment 7 Félix Jutras 2025-05-21 15:41:06 UTC
(In reply to Katrin Fischer from comment #6)
> (In reply to Félix Jutras from comment #5)
> > (In reply to Katrin Fischer from comment #3)
> > > The thesaurus linked to a field in bibliographic tells Koha that the field
> > > is authority controlled.
> > > 
> > > I am suggesting to change the configuration for the fields (100, 110, 111,
> > > 700, 710, 711) you don't want to use authorities with. The label for the
> > > setting you need to change is "Thesaurus". It contains the authority type
> > > it's linked to. If you remove that, the fields will be just clear text like
> > > other fields.
> > 
> > So what i want is linkage for subjects but not for authors. But according to
> > how the parameters are done its eighter you have linkage for both or none.
> 
> I don't think that is true. For example it's common in other countries to
> use authorities for series. In Germany we don't have that concept. And we
> just remove the setting in the frameworks for the fields involved.
> 
> The fields I listed are for authors etc. not subjects. Have you at least
> tried to change the configuration for those as I suggested?
> 
> You can see the setting I mean on the screenshot here:
> https://koha-community.org/manual/latest/en/html/administration.html#editing-
> a-marc-subfield
> 
> "Thesaurus: means that the value is linked to the authority catalog of the
> selected category. Authority categories are managed in the Authority types
> section." 
> 
> I am suggesting to remove the link for those you don't want authorities for.

The fact is even if i dont have a thesaurus it still linking to an authorities and/or creating automaticly an authorities. But i can change some parameter that dosent do that at all. But it will not do it for subject. What I want to obtain in the en is Fully no control for authors so no link  no automatically crete authorities. And i want authomatically created authorities and linkage for subjects. So its in the parameter section but it will applies for all authorities which are subjects and authors. So if I put one element it will be on all. What you told me dosent have any impact on the results i'm seeking. So tahts why a division between those two types of authorities would be grand in the parameter section. I want to be able to say link me a subject authorities in zones 600 and create them automatically. and int the zones 100 and 700 DO NOT link and DO NOT create automaically.