Bug 7132 - Check for duplicates when creating a new record in acquisitions
Summary: Check for duplicates when creating a new record in acquisitions
Status: ASSIGNED
Alias: None
Product: Koha
Classification: Unclassified
Component: Acquisitions (show other bugs)
Version: Main
Hardware: All All
: P5 - low enhancement
Assignee: Laura Escamilla
QA Contact: Bugs List
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Reported: 2011-11-01 19:57 UTC by Nicole C. Engard
Modified: 2025-05-16 17:01 UTC (History)
6 users (show)

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Description Nicole C. Engard 2011-11-01 19:57:42 UTC
When you are in acquisitions if you order from an external source it checks for duplicates. If you order by entering a new empty record though it doesn't check for duplicates.  It should check for duplicates no matter how you're ordering (new record, z target, staged file, suggestion)
Comment 1 Sara Brown 2024-04-11 20:11:42 UTC
This is still an issue as of 23.05. A fix would save lots of de-duplication time for libraries who manually enter orders into acquisitions.
Comment 2 Kim Gnerre 2024-04-12 12:42:41 UTC
We have a newish Acquisitions person who has been ordering during the several month duration of no cataloger.  We just hired the cataloger and she's going through the new books waiting to be cataloged.  We had several duplicates and because it's been awhile, returning them will be a challenge.  I was under the impression that the acquisition module would catch duplicates at the point of entering them into a basket but it seems to not be the case.  We would really like this fixed.  It makes economical sense for libraries to prevent duplication and since that happens in other areas of Koha, to makes sense to translate it to this application.
Comment 3 Esther Melander 2025-05-16 17:01:39 UTC
Steps to replicate with a new file:

1. Add orders to a basket from a new file containing records that are not in the catalog.
2. Add orders to a basket again using the same import file. Be sure to set the import profile to check for matching records, replace, add incoming record if no match.
3. Notice the duplicate checking is ignored and duplicate bibs are now in the basket.

Ideally, when adding orders by importing a file the system should abide by the import profile instructions and the duplicate warning should appear just like with the z39.50 option. Instead it appears Koha is ignoring the import profile instructions and just adding the duplicates.